2024 Fiscal Year-End Deadlines
Fiscal Year-End Deadlines
Procurement Deadlines
***The deadline for submitting regular FY23 purchase requisitions has passed. Any FY23 requisitions submitted to Procurement after 5/15/2023 will be processed under FY24 funds. FY23 catalog orders can be processed until 6/28/2023. Please see notes below.
Procurement Items |
Fiscal Year Funding |
Submit by |
Completed In |
Contact Person |
Furniture, excluding office chairs |
2024 |
02/02/2024 |
BP Logix |
LonsdoJM@uwec.edu |
Technology - Software |
2024 |
04/14/2024 |
BP Logix |
LTSConsulting@uwec.edu |
Technology - Hardware |
2024 |
04/28/2024 |
BP Logix |
LTSConsulting@uwec.edu |
Purchase Requisitions
|
2024 |
05/16/2024 |
ShopUW+ |
Purchasing@uwec.edu |
Purchase Requisitions - Standing Orders
|
2025 |
06/15/2024 |
ShopUW+ |
Purchasing@uwec.edu |
Catalog Purchases
|
2024 |
06/28/2024 |
ShopUW+ |
Purchasing@uwec.edu |
Catalog Purchases
|
2024 |
06/29/2024 |
ShopUW+ |
Purchasing@uwec.edu |
P/PT Card Purchases |
2024 |
Transactions posted to US Bank account by 06/21/2024 |
N/A |
Purchasing@uwec.edu |
P/PT Card Purchases |
2025 |
Transactions posted to US Bank account beginning 06/22/2024 |
N/A |
Purchasing@uwec.edu |
Accounts Payable Deadlines
Accounts Payable Items |
Fiscal Year Funding |
Submit by |
Completed In |
Contact Person |
Direct Pay Requests
|
2024 |
06/14/2024 |
ShopUW+ |
Sheri Kuberra |
Payments to Individuals (PIRs)
|
2024 |
06/14/2024 |
ShopUW+ |
Margie Thornton |
Invoices against General Purchase Orders
|
2024 |
06/14/2024 |
ShopUW+ |
Margie Thornton |
Invoices against Standing Purchase Orders |
2024 |
06/14/2024 |
ShopUW+ |
Margie Thornton |
Standing (BPO) Purchase Orders FY23 – CLOSING |
2024 |
06/13/2024 |
AP |
Margie Thornton |
General Purchase Orders FY23
|
2024 |
06/13/2024 |
AP |
Margie Thornton |
University Accounting Deadlines
University Accounting |
Fiscal Year Funding |
Submit by |
Completed In |
Contact Person |
Chargebacks |
2024 |
06/14/2024 |
Kiana Killinger |
|
Deposits |
2024 |
06/26/2024 |
Cashier’s |
Jackie Kriesel |
Expense Transfers – in CTT; must be submitted and fully approved |
2024 |
06/26/2024 |
CTT |
Jackie Kriesel |
Revenue Transfers |
2024 |
06/14/2024 |
BP Logix |
Kiana Killinger |
Budget Transfers |
2024 |
06/14/2024 |
BP Logix |
Tracy Drier |
Direct Retros/Cost Distribution/Salary Transfers |
2024 |
06/24/2024 |
HR |
TBD |
Travel Deadlines
Travel Items |
Fiscal Year Funding |
Submit by |
Completed In |
Contact Person |
Travel Expense Reports (TER): All approvals must be completed by June 28th. Please allow adequate time for the expense report audit process which may require resubmission and re-approval. |
2024 |
05/24/2024 |
SFS |
SEUFERSR@uwec.edu |
Pay Cycle Process: Any expense reports fully approved by 6:30 pm on Thursday, June 27th will get picked up and included in the Pay cycle process on Friday, June 28th and included in Fiscal Year 2024 financials. |
|
06/27/2024 |
SFS |
SEUFERSR@uwec.edu |
Travel Expense Reports (TER) First day to enter payment requests and expense reports. |
2025 |
07/03/2024 |
SFS |
SEUFERSR@uwec.edu |