Blugold Central: Degree Audit Specialist

POSITION: A full-time, professional academic staff position is available in Blugold Central beginning May 1, 2025. The working title for this assignment is Degree Audit Specialist with an official title Student Records & Curricular Specialist II (Inst). The starting salary is expected to be $42,000.

MINIMUM QUALIFICATIONS: Demonstrated organizational, analytical, and record-keeping skills; experience utilizing technology and the use of software packages with an understanding of database structures; ability to meet deadlines and maintain confidentiality while working with sensitive information; excellent written and oral communication skills with knowledge of general office procedures.

PREFERRED QUALIFICATIONS: Understanding of the policies, curricula and academic structure of a university and the general content and use of a college course catalog; experience working with an automated degree audit system, preferably PeopleSoft-Academic Advisement.; Demonstrated ability to interpret and code degree requirements and to verify accuracy of data.

DUTIES:

55% A. Perform a variety of specialized and technical duties involved in the analysis, coding, testing, and maintenance of the degree audit system, enrollment requirements, and other components of the student information system.

• Annually identify changes in University policies, liberal education requirements, major/minor programs’ degree requirements, restrictions, etc. through a detailed review of University catalog and/or curricular action.
• Perform an analysis of all changes as they pertain to the structure and capabilities of the degree audit program and determine where additions/revisions are needed in the coding of the degree audit program.
• Code changes to the degree audit program and enrollment requirements.
• Test the degree audit program and enrollment requirements in a test database to verify accuracy and readability. Troubleshoot enrollment requirements that are not working for student registration.
• Note the design specifications for those elements that cannot be handled by the current degree audit infrastructure or enrollment requirements and recommend system changes to LTS.
• Continuously revise and enhance degree audit coding.
• Create and code test versions of the degree audit program in order to evaluate the impact of potential changes on department, school, college or University requirements.
• Analyze individual student substitutions and waiver exceptions taking into account structure and capabilities of the degree audit program. Determine best approach to coding exceptions and code changes appropriately.
• Initiate queries and generate computerized reports as required; run batch audits as needed.

35% B. Utilization of the degree audit to perform graduation review.

• Review academic records for correct application of academic policy.
• Analyze degree audit output for completion of degree requirements.
• Communicate deficiencies to students and provide information regarding options for removal of deficiencies.
• Monitor registration changes of graduation candidates and contact students if changes create a deficiency.
• Advise deans, department chairs, and advisors regarding interpretations of academic policy, degree requirements, and individual students’ progress toward completion of degree requirements.
• Conduct final review of graduation requirements and record degree.
• Maintain expert knowledge about requirements for all degrees awarded.
• Respond to student, faculty, and adviser questions regarding graduation requirements and general academic regulations. Direct students to appropriate personnel as needed.

10% C. Serve as expert resource for Blugold Central staff, Associate Deans, advisers, staff, and students regarding the audit and graduation requirements.

• Clarify degree audit structure, logic and output for student and faculty users.
• Serve as the expert resource for other staff in LTS, Registrar’s Office, etc. regarding the system logic used in the degree audit program.
• Interpret/clarify graduation requirements for advisers, staff, and students.
• Provide feedback to Deans and Chairs regarding inconsistencies and/or lack of clarity in statements of program requirements, which result in an inability to code them into the audit. Assist them with imposing logic into those statements.
• Provide training and documentation of PeopleSoft data structures, logic, and business procedures to Deans, faculty, advisers as well as administrative staff.
• Train and supervise students assisting Degree Audit Specialists.
• Perform other related duties as assigned.

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 10,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/about/work-uw-eau-claire.

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Website: https://www.uwec.edu/employment-opportunities. You must create an account and login before you can apply. If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login." Click the link to the Blugold Central: Degree Audit Specialist position (Job ID #21737) and then click the "Apply Now" button to submit your application electronically. Your application will not be considered complete until all required documents are attached and all required fields are completed. Please be sure you have included the following in PDF format:

• Letter of application
• Resume
• Names and contact information for three professional references.

Please direct requests for additional information to: Kim O’Kelly, weigelkb@uwec.edu

To ensure consideration, completed applications must be received by April 8th, 2025. However, screening may continue until position is filled. The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report (https://www.uwec.edu/files/8/annual-security-report.pdf) . Also visit our Campus Security Authority policy (https://www.uwec.edu/files/787/CleryCompliancePolicy.pdf).

UW-Eau Claire is an AA/EEO/Veterans/Disability employer.