University Accounting: Financial Specialist II

POSITION: A full-time university staff position is available in University Accounting beginning March 3, 2025. The working title for this assignment is Financial Specialist II – University Accounting with an official title of Financial Specialist II.  This is an expected-to-continue assignment which requires a six-month probationary period. The expected hourly hiring salary will be $18-20 per hour, based on qualifications and experience.

MINIMUM QUALIFICATIONS: Experience establishing and maintaining working relationships with individuals at all organizational levels; must have effective oral and written communication skills; working knowledge of Generally Accepted Accounting Principles (GAAP); experience with financial software packages (e.g. PeopleSoft, Workday)

PREFERRED QUALIFICATIONS:  Associate or bachelor’s degree; 2 years of experience in accounting, finance, or related field

DUTIES:

Position Summary:

This position will be the on-campus travel point of contact that will include answering travel and reimbursement questions and directing campus travelers to the appropriate place for further assistance as well as handling cash advances.  This position will also be responsible for assisting the University Accounting, Accounts Payable, and Procurement departments with various tasks. It is essential to interpret applicable Federal, State, & Institutional rules and regulations for propriety and legality of purchases according to the UW System procurement manual.  The position requires a working knowledge of generally accepted accounting principles, procedures, and standards, as well as the ability to correctly interpret, apply, and communicate financial information to university administrators. This position will act as a liaison to unit leadership and is responsible for training campus units on financial processes and best practices, being a lead resource.  This position reports to the Controller under general supervision.

General Duties include but are not limited to

• On-campus travel point on contact -- provide support for staff booking travel and seeking reimbursement, resolution of travel-related issues
• Train, reconcile, deposit Cash Advances
• Run daily Paycycle -- run accounts payable paycycle check processing, determine and correct any errors based upon review of reports
• Student organization payments using Quicker
• Run Allocations
• Determine, prepare, and process salary transfers/direct retros as required in HRS (Human Resource Software). Work with campus departments to determine correct funding and with Human Resources to ensure proper funding is set up going forward
• Daily Cash Accountability
• Foundation Invoicing
• Procurement Travel Log Audits -- audit card logs, receive and receipt repayments, cross-check with related expense reimbursement reports
• Procurement Card Increases
• Debit Card Program Assistatn
• PCI Compliance Program Assistant
• Accounts Payable department assistance back-up
• Procurement department assistance back-up
• Other duties as assigned

THE UNIT: University Accounting consists of seven staff members responsible for the accounting, financial operations, and reporting of the University.

UNIVERSITY and EAU CLAIRECOMMUNITY: UW-Eau Claire, an institution of approximately 10,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/about/work-uw-eau-claire.

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: https://www.uwec.edu/job-postings/.  You must create an account and login before you can apply.  If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login."  Click the link to the University Accounting: Financial Specialist II position (Job ID #21556) and then click the "Apply Now" button to submit your application electronically.  Your application will not be considered complete until all required documents are attached and all required fields are completed.  Please be sure you have included the following in PDF format:

• Letter of application
• Resume
• Names and contact information for three references

Please direct requests for additional information to: Amanda Brummond; brummoaa@uwec.edu

To ensure consideration, completed applications must be received by February 7, 2025.  However, screening may continue until position is filled. The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crimeon campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. VVisit Campus Security and Fire Report (https://www.uwec.edu/files/8/annual-security-report.pdf) .  Also visit our Campus Security Authority policy (https://www.uwec.edu/files/787/CleryCompliancePolicy.pdf).

UW-Eau Claire is an AA/EEO/Veterans/Disability employer.