Foundation: Program and Administrative Support for Major Giving

POSITION: Provide administrative support to the UW-Eau Claire Foundation President, Vice President and leadership team. Additionally, provide support to the UW-Eau Claire Foundation Board and Blugold Real Estate.

Basic Functions and Responsibilities

Provide administrative support to the Foundation Executive Team, Board of Directors and Blugold Real Estate - 50%

Manage administrative functions of the Foundation office including: all-staff communications, prepare agendas and schedule leadership and all-staff meetings, prepare and process daily letters and communications for the President and Vice President, handle incoming communications (calls, emails & visits) from alumni, donors, guests. Plan and coordinate special functions of the Foundation office. Coordinate communication with other departments within the University.

Communicate with directors, both written and orally, on behalf of the UW-Eau Claire Foundation President. Handle all administrative details for all board and committee meetings and maintain accurate listings of past and current board members. Assist with other board scheduling and functions as needed.

Major Gift Operations and Donor Recognition - 30%

Support fundraising and other outreach with donors and stakeholders. Audit contact reports, monitor open actions, edit and update information on donor records to ensure constituent records are accurate and current. Monitor weekly and monthly Quality Assurance items and communicate items that need attention. Prepare monthly reminder letters and provide feedback on database action items to ensure prompt and timely follow-up. Assist with donor visit preparation, including generating donor reports, history and demographic information.

In the absence of a development officer, assist donors who call or visit the office. Generate and assist with outgoing stewardship mailings as well as other duties assigned to support the development and stewardship teams.

Stewardship and Operations Support - 20%

Keep donor records accurate with updated demographic information. Maintain confidentiality in record keeping. Assist with other events, projects or mailings in partnership with the stewardship and operations teams as needed.

THE UNIT: The Alumni Development Unit consists of 25 colleagues focused on and committed to the proactive engagement of alumni and friends in supporting the University of Wisconsin-Eau Claire. This includes annual, major, and planned giving programs to effectively generate private resources for the University's benefit. The staff includes development officers who work in areas cultivating, soliciting, and stewarding alumni and friends of the University. The unit works on effectively communicating and engaging the more than 97,000 alumni and more than 10,000 annual donors to the UW-Eau Claire Foundation. For more information go to: https://foundation.uwec.edu/.

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 9,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/.

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Website: https://www.uwec.edu/job-postings/.  You must create an account and login before you can apply.  If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login."  Click the link to the Foundation: Program & Admin Support for Major Giving position (Job ID # 21263) and then click the "Apply Now" button to submit your application electronically.  Your application will not be considered complete until all required documents are attached and all required fields are completed.  Please be sure you have included the following in PDF format:

• Letter of application
• Resume
• Names and contact information for three references.

Please direct requests for additional information to: Michele Olson olsonmma@uwec.edu

To ensure consideration, completed applications must be received by JOctober 4, 2024.

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working.  Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty, and staff to be aware of crime on campus and the area surrounding the campus.  The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime.  Visit Campus Security and Fire Report (2024 Annual Security and Fire Safety Report_UW_Eau Claire.pdf (uwec.edu).  Also visit Clearly Report and Safety Information (Clery Report and Safety Information | UW-Eau Claire (uwec.edu)).

UW-Eau Claire is an AA/EEO/Veterans/Disability employer.