HR Administrative Assistant

POSITION: A full-time university staff position is available in Human Resources beginning in August 2024 or as soon as possible thereafter to assist with HR employment. The official title for this position is Administrative Assistant II with a working title of Human Resources Administrative Assistant II.  This is an expected-to-continue assignment which requires a six-month probationary period.  The expected hourly hiring salary is $19/hour.  This position reports to the Human Resources Operations Manager. This individual is required to work in the office within the standard hours of 7:45am to 4:30pm. 

MINIMUM QUALIFICATIONS: 

• Excellent written and oral communication skills.
• Skilled at attending to detail in written materials.
• Skilled in using Microsoft Word as a professional work tool for drafting correspondence, completing forms, etc. 
• Ability to prioritize workload in light of schedules and deadlines.
• Ability to handle time-sensitive and confidential information appropriately. 
• Ability to project a positive, service-oriented attitude when representing Human Resources to the rest of the campus and to the public. 

PREFERRED QUALIFICATIONS: 

• Ability to learn PeopleSoft and the upcoming WorkDay software.
• Ability to learn BP Logix for managing forms.
• Ability to learn Drupal for website management.

DUTIES: 

• Collaborate with HR representatives and HR coordinators to assist and facilitate in employment related activities (facilitate and maintain BP Logix workflows, UWEC employment web site, etc.)
• Draft correspondence (employment letters, employment verification letters, etc.)
• Maintain metrics logs and other related human resources related records
• Serve as the HR resource for ShopUW+
• Respond to routine correspondence
• Perform projects as assigned by HR Operations Manager

THE UNIT: 

The Office of Human Resources views our employees as our most valuable resource on campus.  UW-Eau Claire has a long history of being a great place to work.  In addition to fostering our current employees, we strive to assist departments/units in filling positions with talented individuals. 

UNIVERSITY and EAU CLAIRECOMMUNITY: UW-Eau Claire, an institution of approximately 10,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/.

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: https://www.uwec.edu/job-postings/.  You must create an account and login before you can apply.  If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login."  Click the link to the Human Resources: HR Administrative Assistant position (Job ID # 21043) and then click the "Apply Now" button to submit your application electronically.  Your application will not be considered complete until all required documents are attached and all required fields are completed.  Please be sure you have included the following in PDF format:

• Letter of application
• Resume
• Names and contact information for three references.

Please direct requests for additional information to: Barb Hanson; hansonbj@uwec.edu

To ensure consideration, completed applications must be received by 4:00 pm on July 19, 2024.  However, screening may continue until position is filled.

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer.