Event Services
We combine some of the best facilities with the largest and most professional event staff in northwest Wisconsin. A variety of special events may be arranged through the Event Services office, including wedding receptions, business and professional conferences, and holiday get-togethers. Whether you are a student, university or community group, we'll help you bring your event to the next level!
Camp and Conference Services
Our team will work with you every step of the way to ensure your camp or event is a success.
Weddings
Our elegant ballrooms and exceptional planning staff will ensure your dreams are brought to life.
Additional Services
Usher Corps
The Usher Corps is a professional group of students who are responsible for guest service, collecting tickets, seating, safety and oversight of campus events. In addition to the professional services we provide, we also strive to connect the university and its performers and speakers with the community. Ushers project a friendly and welcoming image at all times and attend to patrons' needs to ensure the success of every event. Click here to request Usher Corp Services.
Ticketing & Registration
The Davies Service Center provides ticketing, ticketing staff, auditing and expertise. Ticketing requests must be submitted at least two (2) weeks prior to the first day of ticket sales. Event organizers may request ticketing staff for on-site sales and on-site audits. Click here to learn about ticketing and registration services.
UW-Eau Claire is committed to providing all guests with accessible facilities. Buildings are ADA accessible, including common spaces, meeting rooms and ballrooms. Passenger elevators are located in all buildings. In the Davies Center, wheelchairs and assisted listening devices are available upon request and are limited in quantity. Please let your event coordinator know of any specific accommodations or concerns.
Below are maps of accessibility resources on campus:
There are 6 all gender restrooms located within the Davies Center, but all-gender restrooms are available throughout campus.
A dedicated lactation room is available throughout campus.
Smoking is prohibited throughout the UW-Eau Claire campus except in designated areas. A designated smoking area is located at the Davies Center loading dock on the northwest corner of the building. Smoking is prohibited throughout the Davies Center, including outdoor terraces, plazas, and entrances.
Event organizers are responsible for arranging parking for their guests. Parking locations and availability will then be communicated to participants by the event organizer. Our permits are license plate recognition, so your event organizer will need with vehicle information from guests or email addresses of guests (events with over 5 people) so that they can properly send out parking information.
For a current campus map, click here.
The following items are not permitted in the Davies Center:
- Weapons
- Animals (service animals are permitted)
- The use of tobacco products (including vaping and e-cigarettes)
- Skateboards, bicycles, roller skates, scooters, Segways and hoverboards (other power-driven mobility devices are permitted as per ADA requirements)
- Any item affecting the safety of guests or staff
*The above list is not comprehensive and is subject to change
The Director of University Centers serves as the Chancellor’s designee in administering facilities usage on the Eau Claire campus. Facilities are scheduled through Event Services, and fees are assessed according to a three-tiered rate structure. Each event is categorized based on the nature of the event and its sponsoring entity.
Registered student organizations and departments may reserve table space up to five times per academic year per event. Particular guidelines apply if tables are reserved for the purpose of selling items.
Third party guests are permitted to reserve table space, but must reach out to Jake Serwe for specific details and scheduling.
Student organizations are permitted to raise funds for their organization both on and off campus. Fundraising on campus may be subject to facility and/or equipment rental fees depending on the nature of the fundraiser and the space required. Fundraisers include merchandise sales, raffles and bake sales.
Fundraising Policy
All cancellations must be received by UW-Eau Claire Event Services at least ten (10) business days prior to the booked event. If cancellations are received less than ten (10) business days before the event, UW-Eau Claire Event Services reserves the right to charge the Sponsor User all reasonable costs and expenses incurred by UW-Eau Claire in anticipation of the event, plus all space usage fees, in addition to the non-refundable deposit.
The University of Wisconsin-Eau Claire dining service contractor, Blugold Dining by Sodexo, has exclusive rights to provide all types of food services on campus. Waivers may be requested from the Event Services office, and exceptions are possible in particular circumstances and must be submitted at least 14 days before your event.
Alcohol service may be provided through Blugold Dining at receptions, dinners and other catered events. Established policies are administered through the Event Services office. Catering procedures are detailed here.
The availability of alcohol at any activity sponsored by University-recognized student organizations must comply with the rules and regulations of the University of Wisconsin-Eau Claire and with the laws of the State of Wisconsin. Should a recognized student organization choose to make alcohol available at any event or activity, this policy applies.
Policy: Alcohol at Activities Sponsored by Student Organizations
Policy: Guidelines for Service of Alcoholic Beverages
In compliance with the Federal Copyright Act (Title 17 of the United States Code), anyone wishing to exhibit a motion picture in a space reserved through Event Services must produce documentation that a public performance license has been obtained. None of the rooms and spaces programmed by the University Centers is considered “a place devoted to instruction,” and a public performance license is required for film screenings.
OBTAIN A PUBLIC PERFORMANCE LICENSE FOR THE FILM TO BE EXHIBITED
There are several companies that hold film rights and can issue a public performance license. Student organizations should contact the Event Services office for assistance. The license must be in the possession of the organization, office or department prior to the exhibition date. A fee will most likely be associated with any and all public performance film licensing.
Anyone wishing to exhibit a motion picture in a venue scheduled by Event Services must produce documentation that a public performance license has been obtained. Willful infringement is a Federal crime that carries a maximum sentence of up to five years in jail and/or a $250,000 fine. Even inadvertent infringement is subject to substantial civil damages. Not only is the event sponsor responsible — the venue itself is also held responsible. Colleges and universities are the most frequent violators and are closely monitored.
Free wireless internet is available throughout campus. Wired internet may also be available to event staff on an as-needed basis.
Campus Guests can use the UWECguest network. Select "UWECguest" on your device, enter in your email address, and click Accept the Terms of Service.
Student organizations may decorate rooms in Davies Center for special events, within guidelines.
Don't hesitate to reach out to us if you have specific questions.
Event Services
events@uwec.edu
715-836-5631
Signage on the University of Wisconsin-Eau Claire campus is regulated by Facilities Planning and Facilities Management. This policy specifically refers to the temporary placement of lawn signs.
Campus policies on posters, chalking, table tents and the electronic bulletin board systems inside and outside of Davies Center are administered by the University Centers.
The Davies Center lost and found is located at the first floor Service Center and can be reached at 715.836.4636 or campusinfo@uwec.edu. While the Davies Center will attempt to hold lost and found items for be returned to their rightful owner, the Davies Center reserves the right to discard any lost and found items at any time.